Instructions for Competitors

Competitors should note the following:

The Regatta is held in accordance with the British Rowing rules of racing and the British Rowing Row Safe code of practice for Water safety.

The full set of HWR rules can be viewed in the rules and regulations section. It is recommended that all competitors make themselves aware of the full set of rules.

Competitors are reminded that winners are asked to dress smartly with no kit for the presentation.

Only complete crews will be presented with their medals and the trophy. Each winning crew will be sent a commemorative photograph with the trophy at the presentation.

Photographs of all competitors including juniors will be taken during the regatta for identification and publicity purposes.

The event follows the British Rowing rules for drug testing.

1) Substitutions and Withdrawals.
1.1) Up to 50% of the crew may be substituted after the close of entries and before 9am on Monday 7th June. No oarswoman shall be substituted after this time without the consent of the committee.
1.2) No competitor may be substituted down an event category.
1.3) Any crew withdrawing from the regatta must do so in writing.
1.4) The Committee will examine the withdrawal of any crew after the close of entries and reserves the right to exclude the club from all other events at the regatta.
1.5) Any competitor withdrawing from an event will not be allowed to substitute into any other event at the regatta.

2) Registration.
2.1) A representative of the crew, or sculler, must report to the Entries Secretary not later than 45 minutes before their first race. Crews will be given an Entry Confirmation form, which will be used as a weight certificate for coxswains and lightweight competitors. (Lightweight competitors must also see note 3.4 below)
2.2) Racing licences with photo attached (or, in the case of crews from overseas, other acceptable documents) must be presented before numbers are issued.
2.3) All racing licences/photo ID must be handed in to the Entries Secretary before boating for finals otherwise the crew may be prevented from racing
2.4) Junior crews must leave a contactable telephone number of a coach or responsible adult with the Entries secretary, in accordance with the British Rowing Safeguarding and Protecting Children Guidance  (SPCG11) Guidelines for rowing competitions.

3) Weighing In.
3.1) Coxswains must comply with British Rowing rule 2-3-7 (any necessary deadweight must be provided by the competitor).
3.2) All coxswains must report to the Control Commission, to be weighed before their first race on each day.
3.3) The Regatta reserves the right to re-weigh the coxswain and/or dead weight at any time during the regatta.
3.4) Lightweight competitors shall be weighed each day, not less than 1 hour and not more than 2 hours before the scheduled start time of the first race that day of the event in which they are entered. See British Rowing rule 2-3-6 and 3-3-1. Competitors with a bye are only required to weigh in on days when they are racing.

4) Safety and Circulation.
4.1) In order to avoid congestion in the starting area, crews may not boat more than 40 minutes before their race time.
4.2) Failure to observe the Circulation Pattern (see Circulation diagrams and accompanying documentation), or obey instructions from Marshals, may result in disqualification.

4.3) Time trials will be raced along of the course in a head style race.
4.4) The first named crew in each race will have the Berkshire (regatta) station.
4.5) All competitors must be in the start area at least 5 minutes before the advertised time of their race and be attached to the stake boat 2 minutes before their race. Failure to do so may result in disciplinary action or exclusion from the race.
4.6) In the event of delays to racing, the Start Marshal, in conjunction with Race Control, will instruct crews and Umpires of any action to be taken.
4.7) In the event of a dead heat the crews will re-row from The Start.
4.8) Any crew going further than 300m up-stream of the finish OR beyond the end of the warming up zone at the start may be disqualified. (see circulation diagram)
4.9) After finishing their race (at Remenham Club) crews must turn off the course onto the Berkshire (towpath) side in order to return to the rafts.
4.10) All crews must boat from the Regatta rafts at Remenham Farm. Local club crews may obtain special permission to boat from their clubhouse. These crews must call in at the rafts on their way to the start for their boats to be inspected.

5) Practice Outings.
5.1) Practice outings are not permitted during the hours of racing and all crews must be off the water 30 minutes before the start of racing.
5.2) Safety boats will be in position 40 minutes before the start of racing and 30 minutes after racing has finished.
5.3) Boat racks will be available on the Regatta Site from 5pm Tuesday 15^th June.

6) Boating at the Regatta
6.1) All crews MUST boat from the regatta site during the regatta unless permission in writing has been obtained from the Entries Secretary
6.2) Crews not storing their boats on the regatta site MUST NOT return to their host boathouse during the hours of racing unless permission in writing has been obtained from the Entries Secretary.

6.3) All boats must show a 6-digit identification code, if they fail to do so they may incur an official warning.

7) Removal of boats from racks on the regatta site
7.1) All boats must be removed from the racks on the regatta site by the end of Sunday 20^th June or they will be removed at the competitors risk and expense.

8) Car Parking
Car parking tickets will be sent to the name appearing on the entry form as the contact for the club/crew. Car park tickets are issued as 3 for an eight, 2 for a four/quad, one for doubles/pairs, and singles. Car parking is in the Hillside car park. Competitors may pay an additional fee to park in Riverside car park. Car parking charges are made by the Copas Partnership who own the land.

9) Insurance.
It is a condition of entry that clubs and competitors must take out their own third party insurance cover. Responsibility for loss or damage to their boats, equipment or other property on the Regatta site or elsewhere will not be accepted by the Regatta.

10) Race documentation
Copies of the draw, safety information and Welfare Statement and Plan where appropriate etc will be emailed to the contact given on the entry. Please ensure information is circulated as appropriate. Posted copies will be sent only if requested.

Instructions to Cars and Trailers - One Way System

Friday 18^th June - Sunday 20^th June 2009

HWR and the residents of the area request that all competitors and spectators follow a self imposed “one-way” system along Remenham Lane.

Please follow the following circulation pattern especially with trailers and minibuses/vans from Saturday 12^th June - Sunday 20^th June and especially on Friday evening 18^th June when Remenham Lane becomes very busy with many cars talking a short cut along the lane into Henley to avoid Remenham Hill. This will avoid large trailers meeting at narrow points along the lane.

Please enter the regatta via the top of Remenham Hill at Remenham Church Lane and leave the regatta by proceeding along Remenham Church Lane, past Upper Thames Rowing Club and down into Henley. The car park will be designed so that this is the only way in and out of the car park for trailers during the regatta.

Many thanks for your cooperation in this.

Welfare Statement and Plan. 2010